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Office Administrator
Sharp Business Systems UK PLC
Dundee Office
 
JO-1809-749
Permanent / Full Time

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Office Administrator 

Role Overview:

Reporting to the Operations Manager the role involves all day to day office administration within the Dundee Branch which supplies furniture solutions to the commercial and local authority market place.  

In addition to 26 days’ holidays (plus bank holidays), Sharp offer a range of benefits including cycle to work, discounted gym membership and child care vouchers. We also offer a Flexible Benefits scheme to all our colleagues (this includes high street & cinema discounts, gadget scheme, Critical Illness & Dental Insurance, holiday trading & much more)

Key Responsibilities:
Administration of the returns process, communicating to customers and internal process owners
Invoicing, delivery note and order processing 
Ordering new stock, maintaining stock records, collating stock audits
Dealing with customer enquiries regarding stock availability, delivery, price and product specification
Accurately inputting customer orders onto SAP
Customer account liaison and relationship development
Liaising with supplier partners & account managers
Resolving price discrepancies & supply issues with related people
Taking team meeting minutes
Manage daily tasks and projects allocated by line manager
Support and maintenance of all relevant databases.
Provide administrative support, tracking & processing returns/damages
Process receipts and manage staff expenses 

Experience, Skills & Qualifications:
Experience of working in an admin support role
Computer literate - Word/Excel.
Knowledge of other computing systems e.g. SAP (desirable) 
Effective verbal and written communication skills
Customer orientated, capable of building relationships with customers
Team Player
Good time keeper
Articulate with attention to detail, able to work in a pressurised environment
Able to manage a variety of tasks and work to tight dead lines

Required Behaviours:
Customer oriented 
Able to work on own initiative and within a team
Able to communicate at all levels
Credible with customers
Adaptable willing to accept change
Strong organisational ability
Promotes a climate of trust, consideration and collaboration

About Sharp Business Systems UK Plc
 
Sharp Business Systems provide innovative print, software, managed solutions and IT services. Today we are a leading manufacturer of digital information technologies working in partnership with our customers to deliver innovative applications within their chosen sector. We not only strive to continually evolve, we are also committed to contributing to the culture and the well-being of people all over the world with our unique technologies.
 
By providing excellent pre-sales advice and supplying innovative, state-of-the-art solutions, which we support with outstanding service, we deliver very high-levels of customer satisfaction. We have thousands of customers who have been with us for many years and are happy to turn to us time and time again for new products, solutions and services; our relationships are testament to the quality of the customer service we provide.
 
As part of the globally recognised and trusted Sharp Corporation, we are at the forefront of technical innovation ensuring that we can fulfil all printing and copying requirements.
 
Our current portfolio of hardware products ranges from space-saving MFPs through to exceptionally versatile high-speed production print systems.  We also supply a wide range of software solutions, which combines with our premium level service support to offer our customers a powerful Managed Print Service (MPS). Our IT Services support organisations of all sizes in building and maintaining a reliable and resilient IT infrastructure.
 
Our success and longevity in an ever changing industry is entirely due to the application of a time-honoured ethos, delivered consistently by longstanding, experienced staff justifiably proud of the high levels of account management and after sales service that we provide.

How to Apply:
To apply now, click on “Apply Online”. All candidate applications are reviewed in accordance with the criteria outlined for the job role.
 

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